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Highlands and Islands Enterprise (HIE) requires a storage and retrieval service contractor who will provide a high quality service, whilst offering good value in the expenditure of public funds.
The objectives of the contract are to provide the following services in the HIE area:
Service
- Secure storage of existing archive boxes and any future requirements
- Retrieval & secure delivery of archive boxes to locations within the HIE area
- Uplift to storage of archive boxes from locations within the HIE area
- Provision of management information
- Storage and supply of flat pack storage boxes to HIE
The successful contractor will be able to demonstrate capability in the following areas:
- Ensuring archive boxes are stored in a secure manner.
- Ensuring archive boxes are delivered in a secure manner.
- Ensuring archive boxes are uplifted in a secure manner.
- Provision of management information.
- Storage & supply of empty flat pack archive storage boxes.
- Compliance with relevant Records Management legislation
- e-procurement
Timetable
The contract is being tendered using the two-stage restricted OJEU process. Indicative timescale and estimated dates for tendering process are shown below:
- Publish Contract Notice 13/06/08
- Latest date to request information 17/07/08
- PQQ Deadline 21/07/08 1200 hrs
- ITT 19/08/08
- ITT Briefing (if required) 25/08/08
- Latest date to request clarification 22/09/08
- Tender Deadline 29/09/08 1200 hrs
- Presentations (if required) 13/10/08
- Award Contract 31/10/08
Following the first pre-qualification stage, 6 candidates have been invited to tender. In alphabetical order they are:
- Crown Records Management Ltd
- Data Space Scotland
- File Vault Ltd
- Harrow Green Group
- Iron Mountain Plc
- Ord Storage Services Ltd
The tender deadline is noon on 29/09/08 and it is anticipated that a contract will be awarded on 31/10/08
Evaluation criteria and weighting
HIE will award the contract on the basis of the following criteria:
Quality
Competence to deliver the proposed contract 30%
Proposed team and individuals 10%
Challenges of working in the Highlands and Islands 20%
Track record of similar projects and clients 20%
Cost Price 20%
The successful candidate, subject to contract, is Ord Storage Services Ltd
Further information
Any queries and requests for further information should be sent by email only to storage@hietenders.com
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